Financial

• Responsible for developing and updating overall project budget and ensuring the project remains on budget.
• Develop and maintain a current Trend Log for any budget deviations.
• Create and maintain the Cash Flow document throughout the life of the project.
• Lead and coordinate value engineering efforts, as needed.

Schedule

• Responsible for developing and maintaining master project schedule / Gantt Chart and ensuring project remains on schedule.
• Provide two-week look-aheads for the project and ensure the project team is on task.

Design Management

• The Project Manager will review all design and engineering submissions and drive the necessary project team reviews with the Property, Property Support Center (PSC) and/or third parties to obtain clear project direction and approvals. Submission reviews include but are not limited to ride vendor design and engineering, third-party ride structural engineering, show design consultants and fabricators, facility / site design and engineering consultants (A&E), technical design consultants, fabricators and suppliers and third-party consultants to ensure they comply with project goals, budget and project team direction.
• Responsible for leading the review meetings and driving them to conclusion. Articulate and negotiate consensus on all comments from the client, project team, Safety/Attraction/Maintenance (SAM) team, PSC (F&B, Retail, Engineering, etc.), external vendors etc.

General Management

• Identify, analyze and manage potential and actual issues and risks. Take corrective action by tackling day-to-day issues head-on (and reporting to the internal HCS Team) and reviewing more serious issues and risks that might impact scope, schedule, quality and / or cost with the internal HCS Team.
• The Project Manager will be a partner to the Creative Director and Sr. Director, Strategic Planning & Development on the project. Will report to Sr. Director, Design Services & Development from an oversight, process and financial standpoint to ensure that the project and deliverables are complying with Herschend standards and procedures.

Resources

• Interface and manage appropriate internal and external resources through every phase of design, production and installation.
• Develop scopes of work, manage sourcing, staffing and implementation to support all project efforts.
• Negotiate with and procure outside resources as necessary and ensure they are on budget and on schedule.
• Work with appropriate HCS, Property and/or PSC personnel to ensure Agreements are developed and executed for each scope of work and invoiced accordingly.

Administration / Communication

• Responsible for issuing design & engineering packages, concepts, schedules, budgets, agendas, meeting notes, etc. and communicating to project team, as required, and following the protocol of who should be cc’d on these communications.
• Set up any required project team, internal or executive meetings and also lead the meetings & drive them to conclusion. Articulate and negotiate consensus on a final vision of the guest experience and project goals.
• Responsible for creating Agendas for each project meeting clearly outlining goals and objectives of each meeting
• Develop meeting notes for each project meeting. This includes presentations to Executive Management (PSC / Property), project team meetings, internal HCS meetings, vendor meetings, etc. that will be distributed to the appropriate members of the project team. The meeting notes should include documentation of what transpired at the meeting, along with any Action Items to be completed and the timeframe required and who is responsible for their completion.
• Provide status reports on schedule, budget and project, on a weekly basis to the project team, or more often if requested.
• Responsible for utilizing all Product Development Process (PDP) tools/deliverables as indicated in the PDP matrix, to ensure the project follows HFE protocols. This includes Deliverables Lists, Estimate Templates, Trend Log, Project Profiles, etc.
• Responsible for Document Control, which includes setting up, following HCS protocols and ensuring all Dropbox folders are populated and up-to-date. A Herschend employee must set up the primary DB folders, so that Herschend is the owner.
• Development of Close-Out Documentation, as required.
• All verbal communication with vendors, project team, etc. should be documented in email and issued to the appropriate project team members.
• Utilize Herschend-provided computer and Herschend email address.
• Utilize a Herschend-provided signature block on emails & correspondence, which indicate role as HCS Project Manager / Herschend representative rather than individual company contact information.
• Must have high degree of tact & diplomacy and excellent communication skills to obtain favorable decisions and maintain good will. Must be courteous and polite in written and oral communications and be able to convey ideas in a nonconfrontational manner in one-on-one situations, small groups and before large audiences at all levels, both inside and outside the company. Must utilize Leading with Love tenets.